CHAPTER 1
ADMINISTRATIVE FUNCTIONS
LEARNING OBJECTIVES
Upon completing this chapter, you should be able to do the following:
1. Describe the types of naval correspondence used within the Navy and the Mine Force.
2. Describe the use of instructions and notices, and describe the use of the Directives
Issuance System used within the Navy and the Mine Force.
3. Describe the different types of messages used within the Navy and the Mine Force.
4. Describe the different security classifications, the purpose of marking classified
material, the degree of protection required, and the means of declassification used
within the Navy and the Mine Force.
5. Describe the procedures followed within the Mine Force for the routing, handling,
and filing of Navy correspondence.
6. Describe automatic data processing and how it is used within the Mine Force.
7. Describe the procedures of maintaining and requesting changes to mine publications.
As a Mineman, you will find that, from time to
memorandums assigning duties and individual
time, you will be assigned various jobs, including
responsibilities.
administrative functions. Many of these assignments
This chapter is primarily concerned with the
will include reports and other paperwork that you must
correct format of official correspondence. The
complete and file or submit to another activity before
Department of the Navy Correspondence Manual,
the job is complete.
S E C N AV I N S T 5 2 1 6 . 5 , c o n t a i n s t h e g e n e r a l
To help you successfully learn how these items are
instructions and examples of various correspondence.
a c c o m p l i s h e d , t h i s c h a p t e r d i s c u s s e s n ava l
When you are assigned to a billet requiring the
correspondence; instructions, notices, and the
preparation of correspondence, you must consult local
Directives Issuance System; naval messages; security
command instructions, outlining the specific details
classifications; the standard Navy filing system;
automatic data processing; and basic administrative
pertaining to the preparation of official correspon-
functions.
dence in that command.
NAVAL CORRESPONDENCE
STANDARD NAVAL LETTERS
Naval correspondence covers a broad spectrum of
Official letters are usually prepared in naval format
m a t e r i a l , i n c l u d i n g s t a n d a r d n ava l l e t t e r s ,
when communicating with naval commands. However,
multiple-address letters, joint letters, endorsements,
this format is also used when you are writing to certain
and memorandums. Official naval correspondence
other agencies of the U.S. government, especially
includes all recorded communications sent or received
those within other branches of the Department of
in the Navy in the execution of official duties. Some of
Defense or the Coast Guard. Some civilian firms that
the more common types of communications are
deal extensively with the Navy have also adopted the
directives outlining policies and procedures, naval
naval format. The various components of a naval letter
letters requesting and furnishing procedural
i n f o r m a t i o n a n d a u t h o r i t y, a n d l e t t e r s a n d
are discussed in the following paragraphs.
1-1
