In addition to the regular transmittal report, a
applicable with the stowage location properly
annotated.
message transmittal must also be submitted. The
message transmittal is not as detailed as the regular
Quality-Deficient Material
transmittal, but it is sent at the same time the regular
transmittal is mailed. For further instructions in the
There will be times when you receive material that
preparation of this report, refer to COMOMAG/
does not meet required standards. This may be
MOMAUINST 4000.1
incorrect material, shortages in shipment, or defective
The financial obligations your command incurs
equipment. If this happens, it is your responsibility to
and the proper use of your budgeted funds are very
ensure that the material is reported through the proper
important. To ensure that your funds are being used to
channels. By reporting deficient material, you are
the maximum extent and to ensure that you are
providing feedback for determining the cause of the
properly accounting for your funds, COMOMAG
deficiency, providing information to effect preventive
retains duplicate records of each unit and detachment.
action, and/or adopting alternate courses of action.
It is extremely important that these records be accurate
Upon receipt or discovery of quality-deficient
and up-to-date at all times.
material, it should be suspended from issue and
properly identified. At this time, the material must be
MINE MATERIAL RECEIPT, CUSTODY,
placed in one of two categories:
AND STOWAGE
Category I: Quality-deficiency material that
Effective inventory control begins with proper
m a y ( 1 ) c a u s e d e a t h , i n j u r y, o r s ev e r e
material receipt, custody, and stowage procedures.
occupational illness; (2) cause loss or major
Many supply problems in the Mine Force can be
damage to a weapons system; (3) directly restrict
attributed to errors in these procedures. With common
the combat readiness capabilities of the using
sense, basic supply discipline, and strict adherence to
organization; or (4) result in a production
provided guidance, these problems can be overcome.
stoppage.
Attention to detail is the key to success.
Category II: Quality-deficiency material that
A receipt action follows every procurement action
does not meet the criteria in category I.
taken by your command. Preparing a requisition is
If the material falls under the definition of category
only the first of several functions required to complete
I, the initial report must be submitted by PRIORITY
a t r a n s a c t i o n . T h e m a t e r i a l m u s t b e r e c e ive d ,
message and followed with the submission of the
identified, inspected, and distributed to the warehouse
Product Quality Deficiency Report (Standard Form
or the department that ordered the material.
368). See figures 2-8A and 2-8B.
This section discusses stock material receipt,
All items in category II must be submitted on
material custody, minor property and controlled-
Standard Form 368. Chapter 4 of NAVSUP P-485
equipment items, and material stowage.
gives the proper procedures to report quality-deficient
material.
STOCK MATERIAL RECEIPT
Material Lost in Shipment
Stock material is a collection of like items in an
FSC class. These items are maintained in the supply
With the large volume of material in the Navy
department and are used on a frequent basis. They may
Supply System, the numerous supply centers, and the
be anything from nuts and bolts to individual mine
va r i o u s m o d e s o f t r a n s p o r t a t i o n u s e d , i t i s
components. Processing the receipt of this material is a
understandable that occasionally a whole or partial
very basic procedure, but if it is not handled properly, it
shipment may be lost in transit to your command. If
can have a serious effect on the validity of your stock
loss in transit occurs, a current status of your
records. The key to processing these items is to
outstanding requisitions will enable you to track or
complete the job as soon as possible, preferably the
identify what material was shipped.
same day, and post the material to the Funds
Administration and Standardized Document
If the material does not arrive in a reasonable time
Automation (FASTDATA) system or Retail Ordnance
after the required delivery date , the requisition must be
completed. This is accomplished by surveying the lost
L o g i s t i c s M a n a g e m e n t S y s t e m ( RO L M S ) a s
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