center will file the green copy until an answer to the
feedback report is received.
SHIP’S MAINTENANCE ACTION FORM
The Ship’s Maintenance Action Form, OPNAV
4790/2K, is used by maintenance personnel to report
deferred maintenance and completed maintenance. This
form also allows the entry of screening and planning
information for management and control of
intermediate maintenance activity (IMA) workloads.
The OPNAV 4790/2K is originated in the work
center. It is screened for accuracy and legibility, and
initialed by the division officer and engineer officer
before being forwarded to the 3-M coordinator. When
the form is used to defer maintenance, the 3-M
coordinator will send two copies back to the originating
work center to hold on file. When the deferred
maintenance is completed, one of the copies is used to
document the completion of the maintenance.
CURRENT SHIP’S MAINTENANCE
PROJECT
The standard Current Ship’s Maintenance Project
(CSMP) is a computer-produced report listing deferred
maintenance and alterations that have been identified
through Maintenance Data Collection System (MDCS)
reporting. Copies of the CSMP should be received
monthly. The engineer officer is provided with a copy
for each of the engineering department work centers,
and each work center is provided a copy that shows only
its own deferred maintenance.
The purpose of the CSMP is to give shipboard
maintenance managers a consolidated list of deferred
corrective maintenance. They can use the list to manage
and control maintenance in the deferred items. The
work center supervisor is responsible for ensuring the
CSMP accurately describes the material condition of
his work center.
Each month when a new CSMP is received,
verified, and updated, the old CSMP may be destroyed.
OPNAVINST 4790.4B, contains the instructions
and procedures needed to complete and route all 3-M
Systems forms.
ADDITIONAL RECORDS
The engineering department records and reports
discussed in this section inform responsible personnel
of coming events (including impending casualties).
They supply data for the analysis of equipment
performance, provide a basis for design comparison and
improvement, or provide information for the
improvement of maintenance techniques and the
development of new work methods. The records are
those papers that must be compiled and retained on
board (in original or duplicate form) for prescribed
periods. They are primarily used for reference in
administrative and operational matters. The reports are
of either a one-time or recurring nature. Recurring
reports are required at prescribed or set intervals, while
one-time reports need to be made on the occurrence of
a given situation.
ENGINEER OFFICER’S NIGHT ORDER
BOOK
The engineer officer keeps a Night Order Book as
part of the engineering records. In it he enters orders
with respect to (1) operation of the engineering plant,
(2) any special orders or precautions concerning the
speed and operation of the main engines, and (3) all
other orders for the night for the EOOW. The Night
Order Book is prepared and maintained according to
instructions issued by the type commander. Some type
commanders require that the Night Order Book have a
specific format that is standard for ships of the type.
Others allow use of a locally prepared form but specify
certain contents of the book.
The Night Order Book must contain orders
covering routine recurring situations (engineering
department standing orders) as well as orders for the
night for the EOOW. Standing orders are issued by the
engineer officer as a letter-type directive (instruction),
according to the ship’s directives systems. A copy of the
instruction is posted in the front of the Night Order
Book. Orders for the night for the EOOW generally
specify the boilers and other major items of machinery
to be used during the night watches. A form similar to
the one illustrated in figure 2-14 is in use in some ships
for the issuance of the engineer officer’s night orders.
The Night Order Book is maintained in port and at
sea. In the temporary absence of the engineer officer in
port, the engineering department duty officer maintains
it. Underway, the Night Order Book is delivered to the
EOOW before 2000 and is returned to the log room
before 0800 of the following day. In addition to the
EOOW, principal engineering watch supervisors and
the oil king should read and initial the night orders for
the watch. In port, the leading duty petty officer of each
engineering division and the principal watch
supervisors should read and initial the night orders.
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