MAINTAINING FILES

Figure 16-5.Making first lengthwise fold in a large print.

Engineering Aid 3 - Beginning Structural engineering guide book
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must coordinate their work efforts and cooperate with one another as one big team. Most surveying operations are performed to guide the work done by other construction crews. You must therefore work closely with other crew leaders to ensure that your surveys are timely and do not delay the overall project. Cooperation with other supervisors will eliminate many problems that would otherwise arise when you are coordinating work efforts. In effect, you are merging your ideas and efforts to make the project run smoothly. Cooperation is also essential to your success as a drafting supervisor. Consult the Builder crew supervisor on design problems and construction methods. Spending too much time on unnecessary details could delay the job if the Builders are awaiting the drawings to start the job. So right from the start, get into the habit of cooperating with other supervisors, and you will soon gain their respect as well as the respect of your superiors and your crew members. MAINTAINING FILES Maintaining file records, or simply “filing,” is one job an EA needs to learn fast and well. When you are transferred to a new unit or command, chances are good that you will be involved in organizing and keeping track of a variety of engineering drawings normally found in the drafting and reproduction section. Your biggest challenge in filing is to make it possible for any single drawing (sheet), as well as the record pertaining to that particular drawing, to be readily located. Since most filing cabinets or protected stowage receptacles are limited in space, you may develop an ingenious approach to a highly organized filing system. You must keep in mind that each engineering drawing is commonly identifiable by a drawing number assigned by the agency (such as NAV- FACENGCOM) that made the drawing. The first major file breakdown for drawings, then, is a breakdown into separate files for the different agencies that have supplied the drawings. Within each agency file, the most convenient way to file drawings and prints is by the numerical sequence of drawing numbers. Filing Original Copies Original drawings and sepia copies are filed flat-NEVER folded. For large size originals, use shallow-drawer file cabinets of the type shown in figure 16-3. Smaller size drawings are generally Figure 16-3.-Shallow-drawer cabinet for filing large original drawings, tracings, and negatives. stowed on edge in the standard deep-drawer-type cabinet, as shown in figure 16-4. Each drawer is divided into compartments by stationary partitions, and in each compartment there is a “compressor spring” to keep the drawings on edge and in a compressed stack. Filing Prints and Data Prints are handled in a manner appropriate for their current status. Prints of drawings for active projects are generally placed on STICK FILES for easy reference. Stick files are either manufactured metal components or locally prepared strips of wood. Inactive prints, such as those from completed projects and some as-built drawings, are either stowed flat in shallow-drawer file cabinets (fig. 16-3) or folded and stowed in the standard deep-drawer-type cabinet (fig. 16-4). Extra sets of project drawings are sometimes rolled and stowed in some type of cylindrical plastic or cardboard tube. 16-8

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