maintained, such data must be filed in the related
projects folder.
Recording Files
A record of each drawing should be kept on
an INDEX CARD in a suitable file drawer. A
card similar to that shown in figure 16-8 may be
used. A brief description of the information to
be entered in each of the numbered spaces shown
on this card is as follows:
@ The standard subject identification code
(numerical and/or name title). These classification
codes are prescribed in the Department of the
Navy Standard Subject Identification Codes
Manual, SECNAVINST 5210.11 series. A copy
of this instruction is available in your personnel
office and in your technical library. The classi-
fication systems in this manual are designed to
meet the needs of the entire Department of the
Navy for a single, standard subject scheme to be
used in numbering, arranging, filing, and
referencing various types of Navy and Marine
Corps documents by subject.
The Subject Identification Codes System is
generally used by large shore activities, such as
public works departments, Naval Construction
Battalion Centers, or regimental headquarters.
For smaller mobile units, such as an NMCB, the
drafting room supervisor, the quality control (QC)
staff, and EAs assigned to various detachments
may devise their own indexing systems for field
drawings according to the volume of records
handled by the unit.
@ The agency drawing number (NAV-
FACENGCOM DWG No.).
@ The title of the drawing, taken from the
title block.
@ Cross-index references to any corre-
spondence or data that may be on file relating to
the drawing.
@ Number of the agency letter, if any, that
was forwarded with the drawing.
@ and @ The number and name of the
A & E firm, contractor, naval shipyard, or other
agency that actually made the drawings.
@ Applicable unit or vessel.
Again, if a separate folder or drawer file is
maintained for each project, a notation must be
Figure 16-8.-Sample of a drawing file index card.
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