don’t conduct drills or instruction periods together,prepare separate record sheets for each rating or group.You need NOT schedule some drills that arerepeated over and over on a frequent basis for the benefitof watch standers. For example, signal watch standerssend and receive drill messages during each watch whenthey have an opportunity.When the division officer receives the unit’sLong-Range/Quarterly Training Plan, he should use apencil to note his training requirements on the face ofthe unit’s plans so that his plans fit those of the unit forthe quarter and month. As the training is completed, heshould change the pencil entries to ink to show trainingthat took place. The plan then becomes a record ofdivision training.Other Training RecordsThree other training records of importance are (1)the Record of Qualification of Watch/Battle Stations, (2)the PQS Record of Progress chart, and (3) formal schooltraining records. We’ll discuss each in the nextparagraphs.THE RECORD OF QUALIFICATIONS ATWATCH/BATTLE STATIONS.– This record (fig. 3-9)shows the knowledge and skills required of personnelwho stand condition watches and also battle stationssuch as repair parties, gun crews, and combatinformation center (CIC) teams. This record should notduplicate the PQS Record of Progress Chart. The recordhas space for information such as desired knowledge,qualification for various duties at battle/watch stations,and proficiency in machinery casualty procedures.THE PQS RECORD OF PROGRESSCHART.– This chart (fig. 3-10)shows which personsare in training for, or qualified for, each watch station.The top of the form lists the qualifications and watchstations, including their code numbers, and a progresscolumn with total points for each one. The names of thepersons assigned are listed down the left side.The first column after the names is used to recordpoint credit progress toward final qualification in thatperson’s training.The indoctrination, cross-rate, and watch stationcolumns intersect with the name lines and are dividedby a diagonal into two triangles. When an individual isassigned to complete any given qualification, that dateis entered in the upper triangle. Each week, the traineerecords in the companion progress columns the totalpoints he has earned toward each assignment.By comparing the points earned with pointsrequired and the lapsed time since the assignment wasmade, each individual and his supervisor will have anindication of progress. When the department head orcommanding officer qualifies a person, enter thecompletion date in the lower triangle and black out theadjacent square. As each person completes a PQS watchstation qualification, enter it on page 4 of his servicerecord.FORMAL SCHOOL TRAINING RECORDS.-These records can be used to list all Navy schools ofinterest to the division and to plan for persons who mayattend those schools during the training cycle. Figure3-11 shows the format for a division record of availableoff-ship training. Figure 3-12 shows a record of schoolsrequired for all hands or for personnel in specific roles.The form in figure 3-13 can be used as a plan and arecord for those who will attend formal schools,Division officers should arrange for the schools neededto qualify on-board reliefs for personnel who are due fordetachment.3-22
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