Other Training Records

Division Officer's Personnel Record Form-Continued

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don’t conduct drills or instruction periods together, prepare separate record sheets for each rating or group. You need NOT schedule some drills that are repeated over and over on a frequent basis for the benefit of watch standers. For example, signal watch standers send and receive drill messages during each watch when they have an opportunity. When the division officer receives the unit’s Long-Range/Quarterly Training Plan, he should use a pencil to note his training requirements on the face of the unit’s plans so that his plans fit those of the unit for the quarter and month. As the training is completed, he should change the pencil entries to ink to show training that took place. The plan then becomes a record of division training. Other Training Records Three other training records of importance are (1) the Record of Qualification of Watch/Battle Stations, (2) the PQS Record of Progress chart, and (3) formal school training records. We’ll discuss each in the next paragraphs. THE RECORD OF QUALIFICATIONS AT WATCH/BATTLE STATIONS.– This record (fig. 3-9) shows the knowledge and skills required of personnel who stand condition watches and also battle stations such as repair parties, gun crews, and combat information center (CIC) teams. This record should not duplicate the PQS Record of Progress Chart. The record has space for information such as desired knowledge, qualification for various duties at battle/watch stations, and proficiency in machinery casualty procedures. THE PQS RECORD OF PROGRESS CHART.– This chart (fig. 3-10) shows which persons are in training for, or qualified for, each watch station. The top of the form lists the qualifications and watch stations, including their code numbers, and a progress column with total points for each one. The names of the persons assigned are listed down the left side. The first column after the names is used to record point credit progress toward final qualification in that person’s training. The indoctrination, cross-rate, and watch station columns intersect with the name lines and are divided by a diagonal into two triangles. When an individual is assigned to complete any given qualification, that date is entered in the upper triangle. Each week, the trainee records in the companion progress columns the total points he has earned toward each assignment. By comparing the points earned with points required and the lapsed time since the assignment was made, each individual and his supervisor will have an indication of progress. When the department head or commanding officer qualifies a person, enter the completion date in the lower triangle and black out the adjacent square. As each person completes a PQS watch station qualification, enter it on page 4 of his service record. FORMAL SCHOOL TRAINING RECORDS.- These records can be used to list all Navy schools of interest to the division and to plan for persons who may attend those schools during the training cycle. Figure 3-11 shows the format for a division record of available off-ship training. Figure 3-12 shows a record of schools required for all hands or for personnel in specific roles. The form in figure 3-13 can be used as a plan and a record for those who will attend formal schools, Division officers should arrange for the schools needed to qualify on-board reliefs for personnel who are due for detachment. 3-22

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