don’t conduct drills or instruction periods together,
prepare separate record sheets for each rating or group.
You need NOT schedule some drills that are
repeated over and over on a frequent basis for the benefit
of watch standers. For example, signal watch standers
send and receive drill messages during each watch when
they have an opportunity.
When the division officer receives the unit’s
Long-Range/Quarterly Training Plan, he should use a
pencil to note his training requirements on the face of
the unit’s plans so that his plans fit those of the unit for
the quarter and month. As the training is completed, he
should change the pencil entries to ink to show training
that took place. The plan then becomes a record of
division training.
Other Training Records
Three other training records of importance are (1)
the Record of Qualification of Watch/Battle Stations, (2)
the PQS Record of Progress chart, and (3) formal school
training records. We’ll discuss each in the next
paragraphs.
THE RECORD OF QUALIFICATIONS AT
WATCH/BATTLE STATIONS.– This record (fig. 3-9)
shows the knowledge and skills required of personnel
who stand condition watches and also battle stations
such as repair parties, gun crews, and combat
information center (CIC) teams. This record should not
duplicate the PQS Record of Progress Chart. The record
has space for information such as desired knowledge,
qualification for various duties at battle/watch stations,
and proficiency in machinery casualty procedures.
THE PQS RECORD OF PROGRESS
CHART.– This chart (fig. 3-10) shows which persons
are in training for, or qualified for, each watch station.
The top of the form lists the qualifications and watch
stations, including their code numbers, and a progress
column with total points for each one. The names of the
persons assigned are listed down the left side.
The first column after the names is used to record
point credit progress toward final qualification in that
person’s training.
The indoctrination, cross-rate, and watch station
columns intersect with the name lines and are divided
by a diagonal into two triangles. When an individual is
assigned to complete any given qualification, that date
is entered in the upper triangle. Each week, the trainee
records in the companion progress columns the total
points he has earned toward each assignment.
By comparing the points earned with points
required and the lapsed time since the assignment was
made, each individual and his supervisor will have an
indication of progress. When the department head or
commanding officer qualifies a person, enter the
completion date in the lower triangle and black out the
adjacent square. As each person completes a PQS watch
station qualification, enter it on page 4 of his service
record.
FORMAL SCHOOL TRAINING RECORDS.-
These records can be used to list all Navy schools of
interest to the division and to plan for persons who may
attend those schools during the training cycle. Figure
3-11 shows the format for a division record of available
off-ship training. Figure 3-12 shows a record of schools
required for all hands or for personnel in specific roles.
The form in figure 3-13 can be used as a plan and a
record for those who will attend formal schools,
Division officers should arrange for the schools needed
to qualify on-board reliefs for personnel who are due for
detachment.
3-22
