THE ENGINEERING ORGANIZATIONThe engineer officer must organize the engineeringdepartment. An engineer officer who is assigned to aship before it is commissioned will have to organize hisdepartment for the first time. Even on older ships withefficient and well-run departments, a newly assignedengineer officer may find that some reorganization isnecessary.All hands must understand the functionalrelationships within the department. Organizationalcharts and functional guides are the best means to makethe details of an organization known. We will explaineach in the following paragraphs.Organizational charts show the arrangement of thevarious departments and divisions and the commandstaff relationships of personnel in the organization. Anengineering department organization chart (fig. 1-3)shows the relationship among the engineer officer, hisassistants, division officers, material officer, andleading petty officer billets. Keep this chart in theengineering department office (logroom).There are two commonly used types oforganization charts: structural and functional. Astructural organization chart (fig. 1-3) outlines the basicrelationships between the various components of theorganization. A functional organization chart presentsthe functions of the various segments of theorganization and the interrelationships of thosefunctions.An organization chart provides all personnel in anorganization with a concise picture of the relationshipof individuals within the organization. In a largeorganization, charts should be prepared for each level,becoming more detailed as they illustrate smallersegments of the organization. In smaller commands,charts of only the department organization may serve.Functional guides are primarily job descriptionsthat show a clear path of delegated authority. Theseguides set forth instructions for the basic objective ofeach billet; the duties, responsibility, and authorityapplicable to the billet; and the organizationalrelationships defining the accountability between theincumbent and his supervisor (fig. 1-4).Ship organization and regulations manuals provideorganization charts and functional guides to ship’spersonnel in an easily referenced form. OPNAVINST3120.32B includes the following requirements as aminimum:lllDescriptions, both written and graphic, of theship’s administrative organization from thecommanding officer’s level downward and of thewatch organization through all levelsOrganizational bill of the shipShip’s regulationsFigure 1-3.—Typical engineering department.1-4
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