THE ENGINEERING ORGANIZATION

FIGURE 1-2. SHIPBOARD ADMINSITRATION ORGANIZATION

Figure 1-4.-Format for a functional guide.

Engineering Administration - Administrative Structural engineering guide book
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THE ENGINEERING ORGANIZATION The engineer officer must organize the engineering department. An engineer officer who is assigned to a ship before it is commissioned will have to organize his department for the first time. Even on older ships with efficient and well-run departments, a newly assigned engineer officer may find that some reorganization is necessary. All hands must understand the functional relationships within the department. Organizational charts and functional guides are the best means to make the details of an organization known. We will explain each in the following paragraphs. Organizational charts show the arrangement of the various departments and divisions and the command staff relationships of personnel in the organization. An engineering department organization chart (fig. 1-3) shows the relationship among the engineer officer, his assistants, division officers, material officer, and leading petty officer billets. Keep this chart in the engineering department office (logroom). There are two commonly used types of organization charts: structural and functional. A structural organization chart (fig. 1-3) outlines the basic relationships between the various components of the organization. A functional organization chart presents the functions of the various segments of the organization and the interrelationships of those functions. An organization chart provides all personnel in an organization with a concise picture of the relationship of individuals within the organization. In a large organization, charts should be prepared for each level, becoming more detailed as they illustrate smaller segments of the organization. In smaller commands, charts of only the department organization may serve. Functional guides are primarily job descriptions that show a clear path of delegated authority. These guides set forth instructions for the basic objective of each billet; the duties, responsibility, and authority applicable to the billet; and the organizational relationships defining the accountability between the incumbent and his supervisor (fig. 1-4). Ship organization and regulations manuals provide organization charts and functional guides to ship’s personnel in an easily referenced form. OPNAVINST 3120.32B includes the following requirements as a minimum: l l l Descriptions, both written and graphic, of the ship’s administrative organization from the commanding officer’s level downward and of the watch organization through all levels Organizational bill of the ship Ship’s regulations Figure 1-3.—Typical engineering department. 1-4

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