SUPPLY PETTY OFFICER’S RECORDS
Engineering department supply petty officers in the
various work centers keep records of supplies requested
and received. These records are important sources of
information for the work center and for the entire
engineering department. A little extra work at the
beginning can save a lot of work, confusion, and
frustration later. This is especially true when it prevents
the embarrassment of either wasting money on parts no
longer needed or of waiting a long time for needed parts
only to find out later that they were not properly ordered,
or were ordered in insufficient quantity. Therefore, good
departmental supply petty officer records plus timely
coordination with the supply department can help ensure
operational readiness through the best use of supply
funds. Figure 5-15 shows a sample of the proper entries
in the supply petty officer’s records, and the following
list explains those entries based on numbers keyed to the
supply petty officer’s records.
1. Request date: The Julian date on which the issue
request is submitted (from block 1 of form
1250). This block is not completed on form 1250
2.
3.
4.
5.
until it is actually turned in to the supply
department.
Department number: The internal departmental
control number for specific identification of the
issue request, when wanted (from block 2 of
form 1250). You should use this block to provide
better document control and identification. It has
a ready serialized reference number for a quick
location of a specific document in the supply
petty officer’s records.
Noun name: The noun name or reference
symbol number of the requested item (from
block 8 of form 1250). Use the same
terminology as on form 1250 to eliminate
confusion.
National item identification number: The stock
number (from block 22 of form 1250). This
block provides the only positive identification of
the actual material requested.
Unit of issue: The unit of issue (from block 24
Figure 5-15.–Sample supply petty officer's record.
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