reaches the shipyard, and they hold a pre-arrival conferencewith the ship’s officers and the TYCOM’s representative.When the results of a pre-arrival inspection, or otherfirm information, are available, the planning departmentprepares job orders based on ship work requests. It alsoprepares a list of the materials needed to do the job or abudget figure if no list is available. Then they send thejob order and material list to the production departmentwhere the repair division adds key operation dates andmaterial required dates (MRD).Sometimes there is a need for work that could notbe foreseen and the planning department issues workrequest supplements to cover those situations. Thesesupplements are restricted and should be used onlywhen necessary.The planning department prepares allowance lists,such as the COSAL, for newly constructed ships, andcorrects existing allowance lists for ships for which theshipyard is the home yard. These are lists of equipmentcomponents, repair parts, or material needed to operate,maintain, and repair the ship for specified periods oftime. They are based on plans, material requisitions, orindividual job orders related to the ship’s equipment.The planning department’s design division issuesprocedures to carry out tests of equipment and work.(The combat systems office and nuclear engineeringdepartment conduct their own tests.) The proceduresinclude any special measures and safety precautions andan outline of the reports to be made on the test results.Each ship undergoing overhaul assigns inspectors andrepresentatives from each department to inspect workand witness tests, since these are a responsibility of thecommanding officer as outlined in U. S. NavyRegulations.PRODUCTION DEPARTMENT (SHOPS)The production department is made up of all of theshops in a naval shipyard and is supervised by theproduction officer. Each shop is a unit that is assignedspecific work, usually by trade. Most shops are assignedto the production department, but they usually do workfor the entire yard. (The transportation, power plant, andmaintenance shops are assigned to the public worksdepartment.) Figure 9-4 shows the organization of atypical production department.Each shop in the production department is assignedto a shop group consisting of one or more shops. Eachshop group has a civilian superintendent who isresponsible for the organization, administration,personnel training, and general supervision of his shopgroup. A civilian superintendent is in charge of eachFigure 9-2.-Organization of a typical naval shipyard.9-9
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