REPAIR PARTS PROCEDURES AND PROCUREMENT

Engineering Administration - Administrative Structural engineering guide book
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Figure 5-7.-Format for the master cross-reference list (MCRL). An ILO is the work that is done during a supply availability and it begins concurrently with the shipyard overhaul. Storekeepers off-load repair parts, and they identify, inspect, inventory, repackage, and preserve them as needed. They will get any help they need from other departments, and the engineering department will probably be asked to provide one or more experienced petty officers for this purpose. A good ILO purifies the selection of repair parts carried in supply department storerooms. If the validation does not find equipment it should find, it will delete those items from the ship’s configuration, which means deletion from the COSAL and other support documents. Therefore, engineering department personnel should be sure the ILO team can locate all equipment (or document its location) that should remain in the ship’s configuration, and they should certify all deleted equipment that will not be replaced. REPAIR PARTS PROCEDURES AND PROCUREMENT The supply department is expected to keep enough repair parts and consumables to meet the demands of the ship, and that requires cooperation from other departments. Today’s Navy requires more for material received and consumed, accounting and those procedures are more complicated than they were a few years ago. The following paragraphs cover the procedures commonly used to account for repair parts. We’ll discuss controlled equipage procedures later in this chapter. ISSUES FROM SUPPLY DEPARTMENT STOREROOMS NAVSUP form 1250 is used on all nonautomated ships for issues from supply department storerooms (ships not using electronic data processing equipment to request material and record material consumption). Automated ships use the DD form 1348 as an internal issue document. The head of a department must authorize persons to draw routine issues of repair parts and consumables from supply. The authorization may be in a memo to the supply officer that names persons authorized to draw material. It may also be a locally developed “credit card” similar to the one shown in figure 5-8 and controlled by the head of a department. It is best to limit the number of persons authorized to draw material to keep better control of the department budget. SPECIAL REQUIREMENTS Most material carried on board is repair parts authorized by the COSAL or consumables stocked on the basis of past usage. Any others are special requirements and they include greater numbers of current items, or items not carried. Submit special requirements to the supply officer well ahead of the time you will need them. Figure 5-8. –"Credit card" authorization to draw stores from supply department storeroom. 5-15

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