relations,   security,   and   office   services.   The administrative  officer  (military  and  civilian)  serves  as security  officer  for  the  activity  and  establishes procedures   for   internal   and   industrial   security administration for the SUPSHIP organization. He is also responsible  for  administrative  matters  concerning precommissioning detail. This department contains the following   divisions: The  military  personnel  division  is  optional.  If  it  is present, it administers military personnel matters. The civilian personnel division administers civilian personnel matters and provides local public relations services. The security division is optional. If it is present, it administers the internal security program for SUPSHIP. The administrative services division provides office services and administers the SUPSHIP civilian payroll and fiscal records. The Planning Department This department provides work planning and design services needed to administer contracts. There are three major functions in planning for ship overhaul and repair: (1)  planning  coordination,  (2)  job  planning,  and  (3) support  functions,  as  we’ll  explain  in  the  following paragraphs: 1. Planning coordination may be broken down into the following (1) external and (2) internal functions: a.  External  coordination  is  the  planning  done by SUPSHIP personnel with outside activities. Some examples  are  to  arrange  availabilities,  receive  and distribute  work  requests  and  authorizations  for alterations,  schedule  and  coordinate  SUPSHIP  planning and bidders inspections with ships forces, and arrange for firm funding. b.  Internal  coordination  is  in  two  parts:  (1) work  requests  are  distributed  to  job  planners,  and  (2) planning   personnel   assemble   and   review   the information from the job planners and others, such as final work items, cost estimates, requests for drawings and  technical  information,  and  government  furnished material  (GFM),  before  distributing  them  to  other activities that will act on them. 2. Most SUPSHIP planning is carried out by job planners.  These  are  specialists  in  the  major  trade  areas of  hull,  mechanical,  electrical,  ordnance,  and electronics. They receive and evaluate work requests and alterations documents; inspect the ship; request drawings, technical information, and GFM; and prepare work  orders  and  cost  estimates. 3.  SUPSHIP  support  services  include  services, some of which may be located outside the SUPSHIP office, such as typing and duplicating, drawings, and technical  information. The  planning  department  is  made  up  of  the following   divisions: The   P&E   division   provides   engineering   and technical design services to SUPSHIP and NAVSEA and  coordinates  with  contractors  and  other  activities  to exchange  technical  plans  and  data.  This  division administers  the  Value  Engineering  Program. The  design  division  provides  the  necessary drawings,  technical  information,  and  design  services  for overhaul and repair work. The  Quality  Assurance  Department This  department  determines  the  progress  of  work and oversees the contractors’ systems for the control of quality in the production phase. This includes oversight of inspection, final testing, trials, and deliveries of work under contract to ensure compliance with approved drawings,  contract  specifications,  and  compietion  dates. The  quality  assurance  department  consists  of  the following   divisions: The  planning  and  process  control  division  develops and coordinates the quality assurance program for the department;  prepares,  schedules,  and  monitors  audit plans;  administers  the  Defect  Prevention  Report Program;   coordinates   test   memo   review   and documentation;  analyzes  feedback  information  and follows  up  on  the  corrective  action;  and  maintains services such as blueprints, technical manuals, test calls, and central files. The  inspection  division  witnesses  inspections  and tests   and   records   inspection   data,   oversees   the contractors  quality  assurance  programs,  administers qualifications  of  special  process  operators,  inspects GFM,  initiates  defect  prevention  reports  (DPRs), administers  safety  and  fire  protection  programs,  and validates  contractor  technical  data. The  ship  progress  division  assembles  and disseminates  information  on  all  SUPSHIP  shipbuilding, conversion  and  repair  work,  originates  and  maintains schedules  and  progress  charts;  and  submits  required reports to local and higher authority. 9-16