relations, security, and office services. The
administrative officer (military and civilian) serves as
security officer for the activity and establishes
procedures for internal and industrial security
administration for the SUPSHIP organization. He is also
responsible for administrative matters concerning
precommissioning detail. This department contains the
following divisions:
The military personnel division is optional. If it is
present, it administers military personnel matters.
The civilian personnel division administers civilian
personnel matters and provides local public relations
services.
The security division is optional. If it is present, it
administers the internal security program for SUPSHIP.
The administrative services division provides office
services and administers the SUPSHIP civilian payroll
and fiscal records.
The Planning Department
This department provides work planning and design
services needed to administer contracts. There are three
major functions in planning for ship overhaul and repair:
(1) planning coordination, (2) job planning, and (3)
support functions, as we’ll explain in the following
paragraphs:
1. Planning coordination may be broken down into
the following (1) external and (2) internal functions:
a. External coordination is the planning done
by SUPSHIP personnel with outside activities. Some
examples are to arrange availabilities, receive and
distribute work requests and authorizations for
alterations, schedule and coordinate SUPSHIP planning
and bidders inspections with ships forces, and arrange
for firm funding.
b. Internal coordination is in two parts: (1)
work requests are distributed to job planners, and (2)
planning personnel assemble and review the
information from the job planners and others, such as
final work items, cost estimates, requests for drawings
and technical information, and government furnished
material (GFM), before distributing them to other
activities that will act on them.
2. Most SUPSHIP planning is carried out by job
planners. These are specialists in the major trade areas
of hull, mechanical, electrical, ordnance, and
electronics. They receive and evaluate work requests
and alterations documents; inspect the ship; request
drawings, technical information, and GFM; and prepare
work orders and cost estimates.
3. SUPSHIP support services include services,
some of which may be located outside the SUPSHIP
office, such as typing and duplicating, drawings, and
technical information.
The planning department is made up of the
following divisions:
The P&E division provides engineering and
technical design services to SUPSHIP and NAVSEA
and coordinates with contractors and other activities to
exchange technical plans and data. This division
administers the Value Engineering Program.
The design division provides the necessary
drawings, technical information, and design services for
overhaul and repair work.
The Quality Assurance Department
This department determines the progress of work
and oversees the contractors’ systems for the control of
quality in the production phase. This includes oversight
of inspection, final testing, trials, and deliveries of work
under contract to ensure compliance with approved
drawings, contract specifications, and compietion dates.
The quality assurance department consists of the
following divisions:
The planning and process control division develops
and coordinates the quality assurance program for the
department; prepares, schedules, and monitors audit
plans; administers the Defect Prevention Report
Program; coordinates test memo review and
documentation; analyzes feedback information and
follows up on the corrective action; and maintains
services such as blueprints, technical manuals, test calls,
and central files.
The inspection division witnesses inspections and
tests and records inspection data, oversees the
contractors quality assurance programs, administers
qualifications of special process operators, inspects
GFM, initiates defect prevention reports (DPRs),
administers safety and fire protection programs, and
validates contractor technical data.
The ship progress division assembles and
disseminates information on all SUPSHIP shipbuilding,
conversion and repair work, originates and maintains
schedules and progress charts; and submits required
reports to local and higher authority.
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