relations, security, and office services. Theadministrative officer (military and civilian) serves assecurity officer for the activity and establishesprocedures for internal and industrial securityadministration for the SUPSHIP organization. He is alsoresponsible for administrative matters concerningprecommissioning detail. This department contains thefollowing divisions:The military personnel division is optional. If it ispresent, it administers military personnel matters.The civilian personnel division administers civilianpersonnel matters and provides local public relationsservices.The security division is optional. If it is present, itadministers the internal security program for SUPSHIP.The administrative services division provides officeservices and administers the SUPSHIP civilian payrolland fiscal records.The Planning DepartmentThis department provides work planning and designservices needed to administer contracts. There are threemajor functions in planning for ship overhaul and repair:(1) planning coordination, (2) job planning, and (3)support functions, as we’ll explain in the followingparagraphs:1. Planning coordination may be broken down intothe following (1) external and (2) internal functions:a. External coordination is the planning doneby SUPSHIP personnel with outside activities. Someexamples are to arrange availabilities, receive anddistribute work requests and authorizations foralterations, schedule and coordinate SUPSHIP planningand bidders inspections with ships forces, and arrangefor firm funding.b. Internal coordination is in two parts: (1)work requests are distributed to job planners, and (2)planning personnel assemble and review theinformation from the job planners and others, such asfinal work items, cost estimates, requests for drawingsand technical information, and government furnishedmaterial (GFM), before distributing them to otheractivities that will act on them.2. Most SUPSHIP planning is carried out by jobplanners. These are specialists in the major trade areasof hull, mechanical, electrical, ordnance, andelectronics. They receive and evaluate work requestsand alterations documents; inspect the ship; requestdrawings, technical information, and GFM; and preparework orders and cost estimates.3. SUPSHIP support services include services,some of which may be located outside the SUPSHIPoffice, such as typing and duplicating, drawings, andtechnical information.The planning department is made up of thefollowing divisions:The P&E division provides engineering andtechnical design services to SUPSHIP and NAVSEAand coordinates with contractors and other activities toexchange technical plans and data. This divisionadministers the Value Engineering Program.The design division provides the necessarydrawings, technical information, and design services foroverhaul and repair work.The Quality Assurance DepartmentThis department determines the progress of workand oversees the contractors’ systems for the control ofquality in the production phase. This includes oversightof inspection, final testing, trials, and deliveries of workunder contract to ensure compliance with approveddrawings, contract specifications, and compietion dates.The quality assurance department consists of thefollowing divisions:The planning and process control division developsand coordinates the quality assurance program for thedepartment; prepares, schedules, and monitors auditplans; administers the Defect Prevention ReportProgram; coordinates test memo review anddocumentation; analyzes feedback information andfollows up on the corrective action; and maintainsservices such as blueprints, technical manuals, test calls,and central files.The inspection division witnesses inspections andtests and records inspection data, oversees thecontractors quality assurance programs, administersqualifications of special process operators, inspectsGFM, initiates defect prevention reports (DPRs),administers safety and fire protection programs, andvalidates contractor technical data.The ship progress division assembles anddisseminates information on all SUPSHIP shipbuilding,conversion and repair work, originates and maintainsschedules and progress charts; and submits requiredreports to local and higher authority.9-16
Integrated Publishing, Inc. - A (SDVOSB) Service Disabled Veteran Owned Small Business