The Contracts Department This  department  is  responsible  for  all  contractual, accounting,  and  financial  matters  relating  to  prime contracts. It awards and administers all master ship repair (MSR) contracts and job orders for repair and overhaul  work. The department contains the following divisions: The contract administration division reviews and consents  to  subcontracts,  prepares  final  settlement documents, procures all repair and overhaul services under  the  MSR  contract,  administers  job  order terminations,  and  requests  advisory  audit  reports. The proposal evaluation division coordinates all changes and requests for changes on each ship. The  financial  division  certifies  vouchers  for payment and keeps accounting records of work funds allocated  to  SUPSHIP. The Material Department This department oversees SUPSHIP’s fitting-out responsibilities.  It  controls  delivery  and  disposal  of GFM, administers property, prepares and maintains allowance   lists,   conducts   pre-award   surveys,   and administers  facilities  contracts.  The  department contains  the  following  divisions: The  material  division  oversees  the  acquisition  of  all material  needed  by  the  contractors. The  allowance  division  oversees  each  ship’s allowance  list  for  new  construction  or  conversion. The facility division oversees the administration of all  contracts  for  facilities  required  to  handle  ship overhauls. REGULAR  OVERHAUL All ships of the fleet are assigned regular overhaul periods that last from 2 to 18 months depending on the size and complexity of the ship. The interval of time between regular overhauls varies from 2 to 5 years depending on need. During the overhaul, work is done by the ship forces and shipyard forces depending on capability and advance planning. An   analysis   of   the   problems   of   building, overhauling,  or  converting  ships  reveals  the  following factors  in  common: l l l The  ship’s  availability  must  be  for  the uninterrupted  period  of  time  needed  to  complete yard  work. There must be a decision on the work that needs to be done and upon the priorities in which it will be done, and there must be an authorization to do the  work. The necessary funds, material, and personnel must be available. ADVANCE PLANNING There are two kinds of advance planning. The first is the continuing Navywide development of long-range schedules for the overhauls of all Navy ships, and the second is the long-range planning for a specific ship that is due for an overhaul. Navywide  Planning Long-range planning for all Navy ships includes consideration  of  the  following  points:  (1)  the  home ports  of  all  ships  and  their  nearest  shipyards,  (2) previous  overhaul  availabilities  of  ships  compared  with proposed  overhauls,  (3)  shipyards  that  can  do  special kinds  of  work  and  ships  that  need  that  work,  (4) providing enough work in all shipyards to avoid laying off  personnel  intermittently,  (5)  the  availability  of critical material on important jobs, and (6) any special problems that may arise. The final approved schedule represents the best compromise possible. The material commands, the yards, and the force afloat use it as the basis for their long-range planning. From time to time, the schedule may need changes and adjustments, and in those cases CNO evaluates and approves or disapproves proposed  changes  in  the  long-range  schedule.  The TYCOM may change start or completion dates subject to agreement by the shipyard commander or SUPSHIP when the change is 3 weeks or less from the assigned date. Individual Ship Planning The advance planning for an individual ship that is scheduled for overhaul begins about 18 months before the overhaul. During that time, plans progress from a rough stage to a definite schedule of work to be done and  the  time,  materials,  personnel,  facilities,  and  funds needed to do it. These advance plans include preparation for the factors listed here and discussed in the following paragraphs: (1) work to be done by the ship’s force, (2) 9-17