The Contracts DepartmentThis department is responsible for all contractual,accounting, and financial matters relating to primecontracts. It awards and administers all master shiprepair (MSR) contracts and job orders for repair andoverhaul work.The department contains the following divisions:The contract administration division reviews andconsents to subcontracts, prepares final settlementdocuments, procures all repair and overhaul servicesunder the MSR contract, administers job orderterminations, and requests advisory audit reports.The proposal evaluation division coordinates allchanges and requests for changes on each ship.The financial division certifies vouchers forpayment and keeps accounting records of work fundsallocated to SUPSHIP.The Material DepartmentThis department oversees SUPSHIP’s fitting-outresponsibilities. It controls delivery and disposal ofGFM, administers property, prepares and maintainsallowance lists, conducts pre-award surveys, andadministers facilities contracts. The departmentcontains the following divisions:The material division oversees the acquisition of allmaterial needed by the contractors.The allowance division oversees each ship’sallowance list for new construction or conversion.The facility division oversees the administration ofall contracts for facilities required to handle shipoverhauls.REGULAR OVERHAULAll ships of the fleet are assigned regular overhaulperiods that last from 2 to 18 months depending on thesize and complexity of the ship. The interval of timebetween regular overhauls varies from 2 to 5 yearsdepending on need. During the overhaul, work is doneby the ship forces and shipyard forces depending oncapability and advance planning.An analysis of the problems of building,overhauling, or converting ships reveals the followingfactors in common:lllThe ship’s availability must be for theuninterrupted period of time needed to completeyard work.There must be a decision on the work that needsto be done and upon the priorities in which it willbe done, and there must be an authorization to dothe work.The necessary funds, material, and personnelmust be available.ADVANCE PLANNINGThere are two kinds of advance planning. The firstis the continuing Navywide development of long-rangeschedules for the overhauls of all Navy ships, and thesecond is the long-range planning for a specific ship thatis due for an overhaul.Navywide PlanningLong-range planning for all Navy ships includesconsideration of the following points: (1) the homeports of all ships and their nearest shipyards, (2)previous overhaul availabilities of ships compared withproposed overhauls, (3) shipyards that can do specialkinds of work and ships that need that work, (4)providing enough work in all shipyards to avoid layingoff personnel intermittently, (5) the availability ofcritical material on important jobs, and (6) any specialproblems that may arise. The final approved schedulerepresents the best compromise possible. The materialcommands, the yards, and the force afloat use it as thebasis for their long-range planning. From time to time,the schedule may need changes and adjustments, and inthose cases CNO evaluates and approves or disapprovesproposed changes in the long-range schedule. TheTYCOM may change start or completion dates subjectto agreement by the shipyard commander or SUPSHIPwhen the change is 3 weeks or less from the assigneddate.Individual Ship PlanningThe advance planning for an individual ship that isscheduled for overhaul begins about 18 months beforethe overhaul. During that time, plans progress from arough stage to a definite schedule of work to be doneand the time, materials, personnel, facilities, and fundsneeded to do it. These advance plans include preparationfor the factors listed here and discussed in the followingparagraphs: (1) work to be done by the ship’s force, (2)9-17
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